Representation Proforma for LIBRARIANS

From:                                                                                                     Date: 04-08-2012

A KarnakarReddy

Librarian

Jawahar Navodaya Vidyalaya

Vennelavalasa,

SRIKAKULAM (AP)

To

The Commissioner

Navodaya Vidyalaya Samiti

NEW DELHI

Respected Sir,

            Subject: Library services – stock weed out – losses – penalty collection from                                     Librarian – additional staff requirement – Regarding

            Reference: CBSE library Manual and Government of India financial Rules.

            I would like to bring to your kind notice the following few lines related to Library services and its functioning in JNVs.   It is universally accepted fact that the library plays a pivotal role in any educational institution for the enrichment of teaching learning process for the students and faculty.

            The NVS has been giving lot of importance to the library services and its organization since its inception.  Recently, the library fund is also raised up to one lack per annum.  The librarians are putting all the efforts to justify the services for the students and the staff of the institution. We are comfortable with the available infrastructure and resources.       

    At the same time I would like to bring to your kind notice the following aspects which were not thought of by NVS so far

               The total strength of the vidyalaya students is between 450-520 and the faculty                      is around 30

i)                    Every day the visitors in the library are around 150 to 200 students.  And 10 to15 faculty members. The issues and the returns consumes the whole time of 45 minutes in a period.

ii)                  The total collection goes up to six to eight thousand and the periodicals are around 45.The issues and returns are around between100 to 150 per day.  The single librarian is not able to guide the students individually and not able to take care the theft of books,    since the book stock and the reading place in the single hall, is congested for the free browsing and reading of the books.

The loss of books in is alarming every year. The loss/theft is the common practice by the students, in spite of the vigilance over students .The losses are collected from the librarian from his hard earned money.  Every librarian is penalized thousands of rupees (10000 to 25000) at the time of transfer. .

TheNavodayadayaVidyalayaSamithi has not specified any guidelines regarding the loss of books. Therefore the total loss is being recovered from the Librarian

                                                      

 GOVT OF INDIA FINACIAL RULES FOR LIBRARIANS

Rule.194. Physical verification of Library books:

(i) Complete physical verification of books should be done every year in case of libraries having not more than

Twenty thousand volumes.. In case such verification reveals unusual or unreasonable shortages, complete verification shall be done.

iii)            Loss of five volumes per one thousand volumes of books issued/consulted in a year may be taken as Reasonable provided such losses are not attributable to dishonesty or negligence. However, loss of a bookof a value exceeding Rs. 1,000/- (Rupees One thousand only) and rare books irrespective of value shall Invariably be investigated and appropriate action taken.

The stock verification, weed out l and condemnation is the common practice in any library

iv)                The NavodayaVidyalayaSamithi has formulated the condemnation procedure for all the departmental stores except libraries. So, the un used, mutilated, obsolete books are piled in the library for the last twenty five years .in turn ,creating space problem to add new books every year

v)                  .The Government of India financial rules has mentioned about the condemnation, weed out, damage, mutilated, obsolete material from the accession.

Rule 196. Disposal of Goods.

An item may be declared surplus or obsolete or unserviceable if the same is of no use to the Ministry or Department. The reasons for declaring the item surplus or obsolete or unserviceable should be recorded by the authority competent to purchase the item. The competent authority may, at his discretion, constitute a committee at appropriate level to declare Item as surplus or obsolete or unserviceable.

vi)                 For the extensive use of library resource, the additional staff is essential. An attendant service may be very much useful for the better services in the library.  The CBSE has mentioned the staff formula in its Library manual.  But the NVS has ignored this manual.  The CBSE has also evaluated the entire library services in detail in the manual.

vii)              As per the CBSE Library Manual the Staff formula for Senior Secondary Schools is as follows: 

1.      Librarian PGT (one) 2. Assistant Librarian TGT (one) 3. Library Attendant (one).

Keeping in view of the above facts I honestly request your kind self to look into the matter of losses, weed out of books and sanctioning the attendant post.

Sir,

Your kind personal attention towards the long pending and genuine issues of library may be resolved. Hoping the positive decisions and necessary steps by reviewing the practical difficulties and the functioning of the JNV libraries.

Thanking you sir

              Yours sincerely

               (AKREDDY)

Encl:-

1. Government of India Financial Rules for libraries(condemnation and loss of books written off)
2. The Library Manual published by CBSE ( the electronic form of this manual is available in the CBSE official website)

The principal,

Respected Sir

Kindly pass on this letter to the librarian of yourvidyalaya, in turn he will forward to the commissioner,nvs new delhi.

Thanking you sir.

Dear collegue librarian,
I here with enclosing aletter sent to  the commissioner,nvs new delhi.pleaase every one of
us has to represent to the commissoner.if u want u can edit the letter. add or delete  if wish

yours sincerly

A. KARNAKAR REDDY

LIBRARIAN

JNV, VENNELAVALASA

SRIKAKULAM DIST - A.P

9441292783

NB:  Enclosed Letter below: